What is paperless? What are its benefits?

As time progresses, people are becoming more aware of world health and environmental protection. The simplest understanding of paperless office is to reduce or eliminate paper in the office process, thus reducing the use of paper, reducing the felling of trees and protecting the environment. Nowadays, the demand for office models in various industries is constantly upgrading, and the pace of modernization and informationization is constantly accelerating.word to pdf converter online free i love pdf Paperless office has been gradually applied to many industries from the concept.

In detail, the benefits of this paperless office is mainly to reduce the use of paper products, save office management costs, to avoid wasting time on paper at the same time, but also to reduce the destruction of the natural ecological environment of the community, reducing the need to improve the paper.

1. Convenient operation, reducing the tedious procedures

In the office process, the leadership in the traditional paper documents on the instructions and signatures, can be converted into electronic documents with the help of software to open. By defining the document circulation and approval process, leaders can use the electromagnetic screen equipped with the original handwriting handwriting technology to personally read, annotate and sign electronic documents, comments, mutual exchanges and finalize and sign the documents circulated and discussed. Eliminates the tedious step of fax printing, avoids the waste of paper and eliminates the need for cumbersome keyboard input methods. Just like marking and signing documents on paper in daily work, it can facilitate paperless office. Paperless system is simple to operate, the interface is clear and full of human-computer interaction to improve the efficiency of the user.

2. Security and confidentiality, can be authenticated

Leadership office can be closely integrated with all aspects of work, dynamic electronic signature authentication to ensure the invariance of the content of the leadership signature and the authenticity of the source. Users can use dynamic electronic signature authentication to achieve reliable identity confirmation, more secure and effective than the traditional keyboard password. Dynamic signature authentication instead of the traditional password authentication, greatly increasing the security of the information in the system, and more convenient and easy to use. After the meeting, the server automatically empties all paperless meeting terminal information. At the same time, every time the system is restarted, the system will return to the original state.

3. Efficient and flexible, quickly establish a communication platform

Hardware and software with paperless characteristics can greatly reduce repetitive work, can make each department, each link of the individual processing work in series, but also can deal with multi-link process tasks. It can facilitate the review, reply and signature of various links, and also do the reply and inquiry of different links. For example, a traditional meeting requires a lot of preparation work before starting, such as the preparation, printing, binding and distribution of meeting documents. Paperless meeting system provides powerful meeting management functions, including meeting information uploading, document distribution, reading and viewing. The meeting site is easy to control.